Agenda Item: 9


CITY OF SANTA CLARITA
AGENDA REPORT

NEW BUSINESS

City Manager Approval:

__________________________

Item to be presented by:

Ingrid Hardy


DATE:


November 12, 2013

SUBJECT:

PUBLIC ART ARTIST SELECTION FOR THREE PROJECTS

DEPARTMENT:

Parks, Recreation, and Community Services

_____________________________________________________________________________

RECOMMENDED ACTION


City Council review and provide direction on the three artists and concepts selected by the Arts Commission.

BACKGROUND

Since the formation of the Arts Commission in December of 2009, the City of Santa Clarita has installed 11 art projects, including the McBean Regional Transit Center project which was installed last month.  The Arts Commission selected three artists and their concept proposals for three different public art projects at the Commission's October 10, 2013, meeting. The three projects are the Newhall Ranch Road Art Project, the Magic Mountain Interstate-5 Exit Art Project, and the Valencia Library Art Project.

After a location has been selected and the budget has been appropriated for the public art project, the art selection process includes several critical steps:

  1. The Arts Commission selects an Arts Commissioner to sit on the Project Ad-Hoc Committee for the public art project.  The Committee includes several stakeholders based on the funding and the location of the project such as staff from different City divisions, a business or outside agency representative (such as Valencia Industrial Association, Supervisor Antonovich's Office, Santa Clarita Velo Club), a professional artist, an arts administrator from another city, and the selected Arts Commissioner.

  2. The Project Ad-Hoc Committee develops a Request for Qualifications (RFQ) including the project theme. 

  3. The RFQ is agendized for approval by the full Arts Commission. 

  4. Once the RFQ has been approved, staff publishes the RFQ in Café, an online system used by thousands of artists from across the country to apply for various public art project opportunities.

  5. The Ad-Hoc Committee scores each of the artists based on their previous works.

  6. The top 3 artists are selected and given a stipend to develop project-specific concept proposals. 

  7. The ad-hoc committee rates the artists’ concept proposals, and the artist with the highest score is recommended to the full Arts Commission as the final artist. 

  8. Arts Commission approves the recommended artist.

  9. Arts Commission recommendation of final artist is sent to the City Council via interoffice memorandum, for review and comment.  If no comments are received by the deadline indicated on the memo, staff will proceed with awarding the contract. 

Newhall Ranch Road Project:

The City of Santa Clarita has identified a public art project to be located on Newhall Ranch Road, near the intersection of Newhall Ranch Road and Rye Canyon Road. The budget for the project is $15,000 and the funding will come from Landscape Maintenance District Zone 2008-1.

An RFQ was released in April 2013 through Café. Fifty artist submittals were received, which the Arts Commissioners individually rated on a scale from 1 to 7. Three artists were selected as finalists, but one artist, John Searles, chose not to present a concept proposal, as he had already committed to several public art projects for other communities.

The Commission received the concept proposal presentations at a Study Session held on Monday, August 26, 2013. The two finalists were Christopher Weed and the artist team of Dianne Foderaro and Idelle Tyzbir. The Commission individually voted and selected Christopher Weed for his Proposal 2 concept. The Commission ratified this selection at their October 10, 2013, meeting.

Magic Mountain Interstate-5 Exit Project:

The City of Santa Clarita identified an art project as a community entry art piece along Magic Mountain Parkway and the exit from the 5 Freeway (North). The artwork will be situated prominently on a large wall at the intersection of Magic Mountain Parkway and the off ramp from Interstate 5.

This project is funded through the City’s Landscape Maintenance District Zone 2008-1 with a total budget of $15,000. This budget will cover all associated costs of the project, including design, fabrication, materials, labor, transportation, insurance, consulting fees (such as structural engineering or testing), installation, permit fees, per diem, and taxes.

At the Arts Commission meeting on October 13, 2011, the project was presented to the Commission and an Ad Hoc Committee was formed. This Ad Hoc Committee included the following members:

Susan Shapiro – Arts Commissioner

Idelle Tyzbir – Professional Artist

Russell Sypowicz – City of Santa Clarita Economic Development Division

Michelle Larrivee – City of Santa Clarita Special Districts Office

The Ad Hoc Project Committee created a Call for Artists RFQ, which included three potential themes for the piece; recreation, history, and enjoyment of nature and open space preservation. The RFQ was approved by the Arts Commission on June 13, 2013, and was released later that month through Café. Submittals from 46 artists were received, which the Ad Hoc Committee members individually rated to select three finalists.

The Ad Hoc Committee received the concept proposal presentations from the three finalists at a meeting held on Thursday, August 29, 2013. The three finalists were Kevin Shaffer, the artist team of Larry and Nancy Cush, and the artist team of Allyson Wong and Kevin Magee. The Ad Hoc Committee members individually voted and selected Kevin Shaffer for his Concept A: Oak Leaves proposal. The Arts Commission approved the recommendation of the Ad Hoc Committee at their October 10, 2013, meeting.

Valencia Library Art Project:

The City of Santa Clarita Capital Improvement Projects Division is currently working on a project to reconfigure and expand the section of the parking lot at the Valencia Library between the library and Valencia Boulevard, and a public art piece has been included in the project. The location for the art piece is adjacent to the entrance off of Valencia Boulevard.

This project is funded through the Capital Improvement Projects Division with a total budget of $15,000. This budget will cover all associated costs of the project, including concept development, design, fabrication, materials, labor, transportation, insurance, consulting fees (such as structural engineering or testing), installation, permit fees, per diem, and taxes.

At the Arts Commission meeting on June 13, 2013, the project was presented to the Arts Commission and an Ad Hoc Committee was formed. The Ad Hoc Committee included the following members:

Susan Shapiro - Arts Commissioner

Carla Callahan - Assistant Engineer in the City’s Capital Improvement Projects Division

Nancy Kerr - Branch Manager for the Valencia Library

Rosalind Wayman - Field Deputy for Los Angeles County Supervisor Michael D. Antonovich

Ted Dayton - Professional Photographer

The Ad Hoc Project Committee created a Call for Artists RFQ, which was approved by the Arts Commission on July 11, 2013, and was released later that month through Café. Submittals from 82 artists were received, which the Ad Hoc Committee members individually rated to select three finalists.

The Ad Hoc Committee received the concept proposal presentations from the three finalists at a meeting held on Monday, September 23, 2013. The three finalists were Emma Anna, Patricia Vader, and Anna Snyder. The Ad Hoc Committee selected Emma Anna for her "imag_ne" concept. The Arts Commission approved the recommendation of the Ad Hoc Committee at their October 10, 2013, meeting.

ALTERNATIVE ACTION

City Council suspend current public art projects and direct staff to work with a consultant to create a citywide Public Art Master Plan.

Other action as determined by the City Council.

FISCAL IMPACT

All three art projects currently have the necessary funds allocated. The Newhall Ranch Road and the Magic Mountain/I5 Exit art projects are budgeted at $15,000 each. The funds for those projects have been appropriated to account B3010357-5161.001. The Valencia Library art project is also budgeted at $15,000, and the funds for that project have been appropriated to account F1020723-5161.001.


ATTACHMENTS

Newhall Ranch Road Artist Concept Proposal
Magic Mountain Interstate-5 Artist Concept Proposal
Valencia Library Artist Concept Proposal






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