Agenda Item: 3



City Manager Approval:


Item to be presented by:

Arminé Chaparyan


November 12, 2013




City Manager's Office



City Council:

1) Adopt a resolution calling and giving notice of the General Municipal Election to be held

April 8, 2014.

2) Adopt a resolution requesting the County of Los Angeles to render specified services to the


3) Adopt a resolution adopting regulations for candidates for elective office.

4) Authorize the City Manager or designee to execute a contract with Martin & Chapman

Company to provide election services in the amount of $162,000, subject to City Attorney approval.


The procedures for conducting a General Municipal Election are established by state law. Pursuant to these requirements, a resolution has been prepared, which calls and gives notice of a General Municipal Election to be held on April 8, 2014, for the purpose of electing three councilmembers for a term of four years each.

This resolution also states that the polls will be open from 7 a.m. to 8 p.m. on election day. The Candidate Filing Period will open on Monday, December 16, 2013, and run until 5 p.m. on Friday, January 10, 2014. If any incumbent does not file by this deadline, the filing period is extended five calendar days, until Wednesday, January 15, 2014, when candidates, other than incumbents, may file.

Section 10002 of the Elections Code provides that the City Council may, by resolution, request the Board of Supervisors to permit the County Elections Official to render specified services to the City relating to the conduct of an election. The services include preparing and furnishing the computer record of the names and addresses of all eligible registered voters, so that the City can have labels printed to be attached to self-mailer sample ballot pamphlets and furnishing printed indices of the voters to be used by the precinct board at the polling places.

Section 13307 of the Elections Code allows each candidate to prepare a statement to be printed in the sample ballot that is mailed to each registered voter. This section of the Elections Code also allows the City Clerk to estimate the cost of the Candidates’ Statements and requires each candidate filing a statement to pay, in advance to the City, his or her pro-rata share as a condition of having his or her statement included with the sample ballot. Any unused deposit shall be refunded within 30 days after the election. In the event of underpayment, the candidate may be billed for his or her pro-rata share of actual costs.

Section 10262 of the Elections Code states that the elections official (City Clerk) shall conduct the canvass, which shall be completed no later than the fourth Friday after the election. Upon completion of the canvass, the elections official shall certify the results to the governing body who shall, no later than the fourth Friday after the election, pass a resolution reciting the fact of the election. It is anticipated that the certified election results will be presented to the City Council at the April 22, 2014, meeting.

The City also retains Martin & Chapman Company to provide professional services, supplies, and assistance during the election process and on election night. These services include printing the sample ballots, election day ballots and vote-by-mail ballots, providing precinct supplies in all required languages, training poll workers, providing equipment and software for tracking vote-by-mail applications and ballots, and assisting with counting the ballots on election night.


No alternative actions have been identified by staff.


Adequate funds have been appropriated in account 12301 as part of the FY 2013/2014 budget process to conduct this election.


Resolution - Calling the Election
Resolution - Requesting LA County Services
Resolution - Adopting Regulations

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This copy is for general information only.
In the event of a conflict between this copy and the posted agenda, the posted agenda shall prevail. Questions regarding this agenda should be directed to the City Agenda Coordinator at (661) 255-4391.