CITY OF SANTA CLARITA

JOINT CITY COUNCIL/

BOARD OF LIBRARY TRUSTEES
REGULAR MEETING

Tuesday, September 24, 2013

6:00 PM

City Council Chambers

23920 Valencia Blvd. 1 st Floor

Santa Clarita, CA 91355

AGENDA
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PUBLIC FINANCING AUTHORITY - No New Business
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How to Address the City Council

You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting.

Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
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INVOCATION - Boydston

CALL TO ORDER

ROLL CALL

FLAG SALUTE
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EXECUTIVE MEETING

This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
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APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar.
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AWARDS AND RECOGNITIONS

Proclamation for Rubber Ducky Day in honor of Samuel Dixon Family Health Centers

Floyd "Skip" Henke for being named President of the State Elks
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PRESENTATIONS

None Scheduled.

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PUBLIC PARTICIPATION

This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation.
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STAFF COMMENTS
(Matters of Public Participation)
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COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

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CONSENT CALENDAR

All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
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1.


APPROVAL OF MEETING MINUTES - The minutes of the City Council and Joint City Council and Board of Library Trustees meetings are submitted for approval.
RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the September 10, 2013, special and regular meetings.

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2.


READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading.

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3.


AWARD CONTRACT FOR ANNUAL ARUNDO REMOVAL FROM THE SANTA CLARA RIVER, PROJECT R4002 - The removal of arundo from the Santa Clara River improves water quality, increases water supply, and reduces the risk of flooding and wildfire hazards.
RECOMMENDED ACTION: City Council award a contract to R.A. Atmore & Sons, Inc., in the amount of $247,792 and authorize a contingency in the amount of $47,363 for a total contract amount not to exceed $295,155; and authorize the City Manager or designee to modify all documents to the contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

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4.


TAX-SHARING RESOLUTIONS FOR SANITATION DISTRICT ANNEXATION NO. 1067 - The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process.
RECOMMENDED ACTION: City Council adopt the Sanitation District's (District) resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 1067.

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5.


FISCAL YEAR 2013 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM - The City of Santa Clarita has been awarded a grant for $26,999 by the U.S. Department of Justice, Bureau of Justice Assistance, through the Fiscal Year 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) program. JAG allows state and local governments to support a broad range of activities to prevent and control crime, based on local needs and conditions.
RECOMMENDED ACTION: City Council accept Fiscal Year 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) funds from the U.S. Department of Justice, Bureau of Justice Assistance; increase estimated revenues in account 206-4461.014 (Justice Assistance Grant 2013) by $26,999; increase estimated expenditures in account 16115-5111.001 (Special Supplies) by $2,000, in account 16115-5161.001 (Contractual Services) by $18,444, and in account 16115-5191.001(Travel and Training) by $6,555; and authorize the City Manager, or designee, to execute all contracts and associated documents, and execute all documents subject to City Attorney approval.

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6.


WORKFORCE INVESTMENT ACT (WIA) ADULT AND DISLOCATED WORKER GRANT - FISCAL YEAR 2013-14 - In July 1998, the City of Santa Clarita entered into a contract with the Antelope Valley Workforce Development Consortium to receive the Workforce Investment Act (WIA) grant for Adult and Dislocated Workers from the Los Angeles County Department of Community and Senior Services. Since then, the City has been receiving annual WIA funding for the operation of the Santa Clarita WorkSource Center (Center). The Santa Clarita City Council awarded the contract for operations of the Center to the Santa Clarita College District (COC) on January 10, 2012.
RECOMMENDED ACTION: City Council adjust Workforce Investment Act (WIA) Formula Grant funds by $143,602 from the estimated appropriation of $350,000 to $493,602, based on the allocation provided to the City of Santa Clarita through the Antelope Valley Workforce Development Consortium for FY13-14, per Attachment A; increase estimated revenue in account 259-4441.002 to $493,602 for WIA Formula Grant funds; renew and modify the subcontract with the Santa Clarita Community College District (COC) for the operation of the Santa Clarita WorkSource Center, RFP ED-11-12-07, in an amount not to exceed $238,000; and authorize City Manager, or designee, to execute all contract documents and renewals, subject to City Attorney approval.

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7.


CHECK REGISTER NO. 18 - Approval of the Check Register.
RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 18.

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NEW BUSINESS
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8.


OLD TOWN NEWHALL HOLIDAY DECOR - At the February 26, 2013, City Council meeting, the City Council directed staff to place an item on the agenda to discuss an Old Town Newhall Holiday Decor program. The goal is to create a holiday illuminated Main Street that would create a unique holiday destination and help attract shoppers to Old Town Newhall.
RECOMMENDED ACTION: City Council review and approve the project specifications for the Old Town Newhall Holiday Decor program; award a one-year contract with two one-year renewal options to Mobile Illumination in the amount of $95,000; transfer $80,000 from the Contingency Account 19300-5401.001 to the Communications Account 11500-5161.001; authorize the City Manager or designee to execute all necessary documents subject to the approval of the City Attorney; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

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PUBLIC PARTICIPATION

This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda.
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STAFF COMMENTS (Matters of Public Participation)
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ADJOURNMENT

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FUTURE MEETINGS

The next regular meeting of the City Council will be held Tuesday, October 8, 2013, at 6:00 p.m. in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
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CERTIFICATION

I, Arminé Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on September 19, 2013, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriff's Station.

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Arminé Chaparyan
Interim City Clerk
Santa Clarita, California


The official agenda is posted at City Hall in accordance with state law.
This copy is for general information only.
In the event of a conflict between this copy and the posted agenda, the posted agenda shall prevail. Questions regarding this agenda should be directed to the City Agenda Coordinator at (661) 255-4391.