CITY OF SANTA CLARITA

JOINT CITY COUNCIL/BOARD OF LIBRARY TRUSTEES
REGULAR MEETING

Tuesday, October 09, 2012

6:00 PM

City Council Chambers

23920 Valencia Blvd. 1 st Floor

Santa Clarita, CA 91355

AGENDA
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PUBLIC FINANCING AUTHORITY - No New Business
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How to Address the City Council

You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. The maximum time allowed per person will be three (3) minutes per meeting.

Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
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INVOCATION - Boydston

CALL TO ORDER

ROLL CALL

FLAG SALUTE
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EXECUTIVE MEETING

This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
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APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar.
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AWARDS AND RECOGNITIONS

Proclamation for Rubber Ducky Regatta Day

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PRESENTATIONS

None scheduled.

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PUBLIC PARTICIPATION

This time has been set aside for the public to address the City Council on items NOT on
the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met.
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STAFF COMMENTS (Matters of Public Participation)
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COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

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CONSENT CALENDAR

All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
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1.


READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading.

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2.


APPROVAL OF MEETING MINUTES - The minutes of the previous City Council and Board of Library Trustees meetings are submitted for approval.
RECOMMENDED ACTION: City Council and Board of Library Trustees approve the minutes of the September 25, 2012, special and regular meetings.

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3.


APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR THE PURCHASE OF A VACTOR TRUCK - Approve the National Joint Powers Alliance Contract 031710-FSC to purchase a vactor truck.
RECOMMENDED ACTION: City Council approve the use of a "Piggyback" contract for the purchase of a vactor truck using National Joint Powers Alliance Contract 031710-FSC in an amount not to exceed $405,210; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval.

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4.


ANNEXATION OF PARCELS INTO STREETLIGHT MAINTENANCE DISTRICT NO. 1 (ANNEXATION L-92) - Annexation of parcels receiving benefit into Streetlight Maintenance District No. 1.
RECOMMENDED ACTION: City Council adopt resolution to initiate annexation proceedings for 11 parcels into Streetlight Maintenance District (SMD) No. 1; approve the Engineer's Report, and call for and set the Public Hearing for November 27, 2012.

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5.


AWARD CONTRACTS FOR BID NUMBER LMD 12-13-01 TO PROVIDE LANDSCAPE MAINTENANCE SERVICES IN LMD ZONES T-23, T-29, T-51 and 17 Landscape maintenance services for the City’s LMD operation are provided through contracts with private companies. During the coming six months, the City will assume responsibility for eleven (11) additional local LMD zones as a result of the completed Copperstone, Fair Oaks, Jakes Way and Vista Canyon annexations, and the pending North Copperhill annexation.
RECOMMENDED ACTION: City Council award a two-year maintenance service contract to Stay Green Inc., to provide contractual landscape maintenance for Landscape Maintenance Districts (LMD) Zones T23, T29 and 17 in the annual amount of $214,500 and $80,000 for unforeseen repairs and maintenance that are not part of scheduled services for a two-year contract in an amount not to exceed $589,000; award a two-year maintenance service contract to Oakridge Landscape Inc., to provide contractual landscape maintenance for Landscape Maintenance Districts (LMD) Zone T-51 in the annual amount of $84,900, and $40,000 for unforeseen repairs and maintenance that are not part of scheduled services for a two-year contract in an amount not to exceed $249,800, and; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three (3) annual renewal options not to exceed the annual bid amounts plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval.

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6.


CHECK REGISTER NO. 20 - Approval of the Check Register.
RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 20.

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UNFINISHED BUSINESS
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7.


CITY COUNCIL NORMS AND PROCEDURES - The City Council Norms and Procedures for City Council was adopted to ensure that the City Council conducts its business in an efficient and orderly fashion. The Norms and Procedures provide certain parliamentary procedures that have been found to be useful in order to assure that the communication and process of government are fair, reasonable, and just. During the August 28, 2012, City Council Meeting, the City Council appointed Mayor Frank Ferry and Mayor Pro Tem Bob Kellar to review and recommend updates to the City Council Norms and Procedures.
RECOMMENDED ACTION: City Council review and approve recommended amendments to the City Council Norms and Procedures.

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PUBLIC PARTICIPATION

This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins.
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STAFF COMMENTS (Matters of Public Participation)
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ADJOURNMENT
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FUTURE MEETINGS

 The next regular meeting of the City Council will be held Tuesday, October 23, 2012,
at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd.,
Santa Clarita, CA.
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CERTIFICATION

I, Arminé Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on October 4, 2012, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriff's Station.

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 Arminé Chaparyan
Interim City Clerk
Santa Clarita, California

The official agenda is posted at City Hall in accordance with state law.
This copy is for general information only.
In the event of a conflict between this copy and the posted agenda, the posted agenda shall prevail. Questions regarding this agenda should be directed to the City Agenda Coordinator at (661) 255-4391.